THE LAYNE BEACHLEY FOUNDATION
The Layne Beachley Foundation (LBF) is committed to protecting the privacy and confidentiality of he personal information that we hold.
If in your dealings with LBF you and/or LBF agree to be bound by any additional provisions relating to privacy, those additional provisions will prevail to the extent of any inconsistency between those additional provisions and the provisions of this Policy.
LBF is bound by the Privacy Act 1988 (Cth) and other laws which protect the privacy of individuals. LBF sometimes handles personal information relying on exemptions under these laws, for example in relation to employee records and services to provided to or for government authorities. Any permitted handling of personal information under such exemptions will take priority over this Policy to the extent of any inconsistency.
What personal information is collected?
In this Policy ‘personal information’ is information which identifies an individual or from which an individual’s identity may reasonably be ascertained. Personal information collected by LBF may include an individual’s name, address, telephone, email and date of birth.
LBF collects personal information for the purposes of:
Awarding scholarship grants under our scholarship program;
Managing donations and fundraising activities;
Partnering with others to provide additional programs;
Improvement of our services; and
How is personal information collected?
LBF collects personal information through individuals’ interactions with us, including any contact by telephone, email or online. LBF collects personal information directly from individuals as well as from third parties and public sources.
Where we collect sensitive information, we will do so only with consent, where it is provided voluntarily or where otherwise authorised by law. No one is obliged to provide LBF with any information and consent for LBF to hold particular information can be withdrawn at any time.
Electronic collection and collection via website
If someone visits (Website) to read, browse or download information, our system may record information such as:
An individual’s server address;
The date and time of the visit to the Website;
Pages accessed, and any information downloaded;
The duration of the visit;
The type of browser used; and
The previous site visited.
This information is used for statistical, reporting and administrative and Website maintenance purposes only. Like many websites, the Website may use ‘cookies’ from time to time. Cookies are small text files that the Website transfer to a user’s hard drive through their web browser to enable the Website’s systems to recognise the user’s browser. Cookies may also be used to record non-personal information such as the date, time or duration of a user’s visit, or the pages accessed, for Website administration, statistical and maintenance purposes.
The default settings of browsers like Internet Explorer always allow cookies, but users can easily erase cookies from their hard-drive, block all cookies, or receive a warning before a cookie is stored. Please note that some parts of the Website may not function fully for users that disallow cookies.
When we send emails or other electronic messages, we may record where recipients open the message and click on particular links. This helps us to better understand what information is of interest to those recipients.
Disclosure and use of personal information
LBF may use and disclose an individuals’ personal information on an ongoing basis for purposes including to:
Assess and award scholarships and financial grants;
Permission based marketing including providing limited promotional information about LBF unctions, events, services or activities by telephone, electronic messages (eg. email), online and other means, unless the individual has asked not to receive these process donations;
Respond to comments or queries;
Assess any application to become a volunteer, contractor or employee;
Carry out administrative tasks including research, internal reviews, analysis and production of consolidated statistics;
Administer, support, improve and develop our business and services;
Identify, contact or bring legal action against anyone where we have reason to believe that a an individual or entity is damaging, injuring or interfering (intentionally or unintentionally) with our rights, property, users or anyone else who could be harmed by such activities.
LBF may not be able to do these things without using an individual’s personal information. For example, LBF may not be able to contact, issue receipts to or offer scholarships or employment to individuals where certain personal information is not provided.
Many of LBF’s functions are performed with the assistance of or by third parties and volunteers, and LBF may share personal information with those third parties and volunteers.
These may include organisations that assist LBF with archival, research, mail and delivery, auditing, accounting, financial and legal advisory, banking, payment, security, technology, customer contact, data processing, data analysis, investigation and marketing services.
LBF may otherwise use or disclose personal information where required or authorised by law (or where LBF believes in good faith that the law requires it), which may include emergency situations and assisting law enforcement agencies.
Any personal information you provide to us or that we obtain from you may be transferred to or stored in a destination outside of Australia. By submitting personal information to us you expressly consent to us transferring, using, storing or processing all such personal information to relevant international third parties. We will take all reasonable steps to ensure that any personal information we provide to any third parties is stored, used or processed securely.
Security of personal information
LBF will take reasonable steps to protect all the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. This protection applies to information stored both electronically and in hard copy form.
While LBF takes great care to protect personal information on the Website, no data transmission over the Internet can be guaranteed to be 100% secure. Accordingly, LBF cannot ensure or warrant the security of any information sent to or from LBF online. This is particularly true for information sent to LBF via email. LBF has no way of protecting that information until it reaches LBF. Once LBF receives personal information by email, LBF protects its security in accordance with this Policy.
Accessing and updating personal information
Individuals wishing to request to access or correct any personal information LBF holds about them are encouraged to contact LBF using the details set out in the ‘Contact details’ below. LBF asks that individuals provide as much detail as possible about the particular information sought, in order to help LBF retrieve it. Appropriate identification is required before access can be provided. In certain circumstances, LBF may not be required by law to provide access or to correct an individual’s personal information. If that is the case, LBF will give reasons to explain this. Where LBF does not make an individual’s requested correction to their personal information, the individual may ask LBF to make a note of the requested correction with the information.
Third party sites
The Website may contain links to other sites. LBF is not responsible for the privacy practices or policies of those sites.
Publication and update of this Policy
LBF will publish this Policy on our Website and will make copies available by request. This Policy may be amended, revised or replaced from time to time.
Questions or comments about privacy should be directed as set out below. We take individuals’ privacy concerns seriously. Where an individual expresses any concerns that we have interfered with their privacy, LBF will within 45 business days of receiving your written complaint, investigate the circumstances of your complaint and provide a response.
Layne Beachley Foundation
PO Box 666, Forestville NSW 2087
Telephone: +61 422 600 733
For individuals whose privacy concerns have not been resolved to their satisfaction, the Office of the Australian Information Commissioner can be contacted on 1300 363 992 or via www.oaic.gov.au.
Check privacy legislation broadly to check key areas are covered and content does not offend.